Resident questions answered, violations enforced, invoices generated, leads booked — automated on top of the software you already use, with your staff keeping final approval.
Everything happens in writing — you'll get a concrete plan back, not a sales call.
Residents and leads get answers while your competitors' emails sit unread.
Fines tracked until paid, deadlines surfaced, follow-ups sent without reminders.
Runs on top of Yardi, Buildium, AppFolio, QuickBooks — nothing to migrate.
If a process is repetitive and follows rules, it's a candidate. These four are where property managers lose the most hours — and the most money.
Every repeat question pulls a manager away from real work — and when it turns into a vendor call, tracking who was contacted and when becomes its own job. An assistant trained on your building documentation drafts the answer instantly — HVAC, plumbing, electrical, fire safety. Your staff approves, it goes out. Your team stops being a search engine.
See how it works →Violations that go unnoticed don't get fined, and fines that get issued often don't get collected — revenue most portfolios quietly write off every month. A photo or video gets checked against your house rules, the letter drafts itself, your fine schedule applies automatically, and the fine is tracked until it's paid, late penalties included.
See how it works →A deposit dispute with no proof usually goes against you, and sending an inspector to every turnover eats a full day each time. Tenants record a short guided video instead — timestamped and filed automatically, so when a dispute comes up, you hold dated footage instead of "we think we have photos somewhere."
See how it works →A manual billing run eats days every month, and every manual step is where a wrong invoice — and an angry tenant call — gets born. Meter readings go in; per-unit charges and ready-to-send invoices come out, with no spreadsheet step in the middle.
See how it works →Buildings, units, meters, inspections, billing, violations — spread across five different spreadsheets that don't talk to each other. I build a custom system where it all lives together in one screen your team opens every morning, with the automations above plugged straight into it.
Don't see your process here? If it's repetitive and it follows rules, it can probably be automated — ask me.
In plain words, by email. What happens today, who does it, where it hurts. No preparation needed on your side.
What gets automated, what stays human, what it connects to, timeline and cost. In writing, so you can forward it internally and decide without a meeting.
The automation runs on top of the software you already use. Your staff keeps approval control over anything that reaches a tenant or an owner.
Built with: Make, n8n, Claude API · Works alongside: Yardi, Buildium, AppFolio, QuickBooks, Google Workspace, Outlook, and most tools with an API.
Anything tenant-facing goes out only after your team approves it — until you decide it no longer needs to.
Everything runs in your accounts — your email, your software, your storage. Nothing lives on my servers.
Automation sits on top of your property management software. You keep your systems, your records, your workflows.
Error alerts, retry logic, and a clear fallback to manual — a failed run is a notification, not a surprise a week later.
I'm Oleksandr Shylo — most people call me Alex — an AI automation engineer. I build working automations for property management, e-commerce, and service businesses — systems that run daily in production, handling real residents, real invoices, and real deadlines.
I work in writing. Describe your situation in an email and you'll get back a specific plan — what to automate first, what it takes, what it costs. If it's not a fit, I'll say so and you'll have lost five minutes.
Two or three sentences about the most annoying repetitive process in your office. You'll get a concrete answer, not a pitch deck.
